Accommodation

Please ignore any emails from "Travel Agencies." Those are spams.

Hotel reservation

* Hotel reservations should be made directly by the participants.

You can find a list of nearby hotels here.

The closest hotel to KEK is Urban Hotel.
To the invited speaker: A room has already been reserved for you at this hotel, and you will be contacted later regarding your travel.

KEK dormitory

Dormitory inside the campus is available at a reasonable rate. See Outline of KEK dormitory.
The online booking can only begin 45 days in advance of your arrival.
Please book it as soon as possible since it may fill up quickly!

Note:

• If you check in on March 8th, you can make a reservation from January 22nd.
• You can make your KEK User ID in advance, and it may take 2 business days (via human processing).

How to book a KEK dormitory?

(See also https://www2.kek.jp/uskek/eng/visiting/ )

Step1: Make your KEK user ID if you don't have it.

• Go to go to KEK User Registration https://www2.kek.jp/uskek/eng/user/, read the statement, and click Agree at the bottom.
• Fill in the blanks using the information below.
  

  Primary purpose: Tsukuba/Others
  Project: Conference, Workshops, Seminars, IPNS Theory Center
  Proposal/Experiment No: Concepts of Quantum and Spacetime
  Application: A report of user's registration

• Enter information such as your affiliation.
• An email with your ID and password will come within 2 business days.
• Go to Step 2 (below).

Step 1': Set up your visit if you already have your KEK user ID.

• Login https://krs.kek.jp/uskek/up/UP_00000E with your User ID and password.
• Click "+Administrative Procedures for Visiting KEK/J-PARC" in the left menu.
• Click "2. Identify the purpose of your visit to KEK/J-PARC" just below.
• Fill in the blanks using the information below.
  

  Primary purpose: Tsukuba/Others
  Project: Conference, Workshops, Seminars, IPNS Theory Center
  Proposal/Experiment No: Concepts of Quantum and Spacetime
  Application: A report of user's registration

• You will get a confirmation email within 2 business days.
• Go to Step 2 (below).

Step2: Book the dormitory.

• Login KEK User Registration https://krs.kek.jp/uskek/ui/UI_00000E with your ID and password.
• Click "Accommodation Booking and/or Travel Expenses" in the left menu.
• Click "Make an Accommodation Booking and/or Apply for Travel Expenses" just below.
• Fill the following information:
  

  Accommodation Only
  Conference, Workshops, Seminars, IPNS Theory Center
  Concepts of Quantum and Spacetime
  Tsukuba campus

• Select your dates and type of room.

Step 3: Make your payment.

After arriving at KEK, please come to the User Office and pay during the workshop.