ACCELERATOR OPERATIONS WORKSHOP

Letter of Invitation
Workshop Organizing Committee
The Site
When
Who Should Attend
The Workshop Format
Workshop Agenda
Accommodations
Cost
Registration
Travel
Contact Information
On-line Registration Form

FIRST ANNOUNCEMENT

Workshop Date: June 25-28, 1996

The Continuous Electron Beam Acceleration Facility (Jefferson Lab)

Newport News, Virginia

Dear Colleague,

As accelerator operations professionals, we all face common problems that are unique to accelerator research facilities. Training, maintenance, safety, documentation, and control room operations are everyday issues that consume a huge portion of our day-to-day work schedule. If you've ever wondered how other accelerator operations professionals deal with the same problems that you wrestle with every day, you are not alone.

We feel there is much to be learned by gathering the people--just like you--who actually operate, manage, and maintain the machines that make up the small world-wide community of accelerator facilities. That's why we are proposing an event that appears to be the first of its kind: A Workshop for Accelerator Operations Professionals.

At this first workshop, hosted by Jefferson Lab, we hope to establish an open forum for the exchange of ideas and also provide a way to meet other professionals who also have a keen interest in making their operations more efficient and effective. Come and meet your peers, establish working relationships, and gain the knowledge that only a free exchange of ideas can foster. Learn how today's technologies are being applied and explore where tomorrow's may take us. Enjoy the benefit and insight of shared experience and walk away with new ideas that will help shape your facility's future.

This workshop presents a unique opportunity for everyone in the accelerator operations community. If you received this notice, or were just interested enough to pick it up and read it, you would very likely benefit from attending. Also, if you know someone else who might be interested in attending but did not receive our mailing, make a copy of this letter and pass it along. Don't miss this opportunity to hear about new approaches other facilities are taking. Learn about the successes--and failures--of new ideas and avoid the problems that others have already solved. This is a chance to gain a new perspective and maybe even exchange technology with other facilities. Many other specialized groups within laboratories have found such workshops to be extremely helpful and schedule them at regular intervals. As operations professionals we owe it to ourselves to take advantage of this same opportunity. Plan to attend!

Workshop Organizing Committee

If you have questions or comments concerning this workshop, contact the workshop secretary, Gloria Fleming, or any of the committee members.

Organizing Committee Members

Ron Lauze (chairman) - Jefferson Lab

John Crawford - Fermi National Accelerator Laboratory

Rod Gerig - Argonne National Laboratory

Tom Inman - Stanford Linear Accelerator Center

Bob Mau - Fermi National Accelerator Laboratory

Randy Pico - Lawrence Livermore National Laboratory

Mike Stanek - Stanford Linear Accelerator Center

Invited speakers will then present material on their specific areas of expertise and also conduct roundtable discussions on topics relevant to accelerator operations. Attendees will also be given a guided tour of the Jefferson Lab accelerator site.

The workshop will be preceded by a "get acquainted" social affair the evening of June 24.

Workshop Agenda

Monday (June 24)

7:00-9:00 p.m. (Workshop Registration): Preworkshop Social Affair (finger food, soda, chips,etc.--No Alcohol), held in the common area of the Jefferson Labs Residence Facility.

Tuesday (June 25)

7:30-8:00: Workshop Registration Front Lobby
8:00-8:30: Free Continental Breakfast
8:30-8:45: Welcoming Speech - Dr. Hermann Grunder (Jefferson Labs Director)
8:45-9:00: Opening Comments - Ron Lauze (Workshop Committee Chairman)
9:00-9:40: Jefferson Lab "How We Do Business" Talk - Andrew Hutton
9:40-10:20: SLAC "How We Do Business" Talk - Mike Stanek
10:20-10:40: Break (free refreshments)
10:40-11:20: Fermi "How We Do Business" Talk - John Crawford
11:20-12:00: TRIUMF-ATG "How We Do Business" Talk - Rick Bloemhard
12:00-1:30: Lunch
1:30-2:10: Argonne "How We Do Business" Talk - Rod Gerig
2:10-2:50: CERN "How We Do Business" Talk - Simon Baird
2:50-3:10: Break (free refreshments)
3:10-3:50: Cornell "How We Do Business" Talk - Stuart Henderson
3:50-4:30: DESY "How We Do Business" Talk - Michael Bieler
4:30-5:10: BNL "How We Do Business" Talk - Peter Ingrassia

Wednesday (June 26)

7:30-8:00: Free Continental Breakfast
8:00-9:00: Hot Topic #1 - Can Operations Get the Applications Software That They Want? (Roger Bailey - CERN)
9:00-10:00: Hot Topic #2 -A Document Control System for Accelerator Operations (Cheryl Hultquist - SLAC)
10:00-10:30: Break (approx. 30 minutes, free refreshments)
10:30-11:30: Hot Topic #3 - Applying Practical Documentation Principles in a Laboratory Environment (Tom Oren, Bob Legg - Jefferson Labs)
11:30-12:30: Hot Topic #4 - Managing Operator Interfaces for Control Software (Tim Fox - Jefferson Labs)
12:30-2:00: Lunch
2:00-3:00: Roundtable Discussion for Hot Topic #1 Room #L102-104; Roundtable Discussion for Hot Topic #2 Room #A110
3:00-3:30: Break (approx. 30 minutes, free refreshments)
3:30-4:30: Roundtable Discussion for Hot Topic #3 Room #L102-104; Roundtable Discussion for Hot Topic #4 Room #A110
6:00-9:00: Banquet - to be held off site (one ticket included with registration; extra tickets available for $20 each when registering)

Thursday (June 27)

7:30-8:00: Free Continental Breakfast
8:00-9:00
: Hot Topic #5 - Moving Toward Portable Software for Accelerator Operations (Chip Watson - Jefferson Labs)
9:00-10:00: Hot Topic #6 - The Fermi Operator Training Program (Bob Mau - Fermi)
10:00-10:30: Break (free refreshments)
10:30-11:30: Technical Talk - The Jefferson Labs Free Electron Laser (George Neil - Jefferson Labs)
11:30-12:30: Hot Topic #7 - The RadCon Program at Jefferson Labs - Shared Responsibility (Bob May - Jefferson Labs)
12:30-2:00: Lunch; Committee Lunch (off-site lunch meeting for the Organizing Committee)
2:00-3:00: Hot Topic #8 - Internet-Based Operations Tools (Dan Ciarlette, Rod Gerig, C.Y. Yao - Argonne)
3:00-4:00: Roundtable Discussion for Hot Topic #5 Room #A110; Roundtable Discussion for Hot Topic #6 Room #L102-104
4:00-4:30: Break (free refreshments)
4:30-5:30: Roundtable Discussion for Hot Topic #7 Room #A110; Roundtable Discussion for Hot Topic #8 Room #L102-104

Friday (June 28)

8:00-8:30: Free Continental Breakfast
8:30-9:30: Sleep Deprivation (Dr. Smitty Chandler)
9:30-10:30: The Necessity of Having Applications Programs Such as the Tcl Language (Johannes Van Zeits - Jefferson Labs)
10:30-11:00: Break (free refreshments)
11:00-12:00: Open Discussion Concerning the Workshop; (select next organizing committee); (select next meeting site and date)
12:00-1:30: Lunch
1:30: Jefferson Labs Tours

Accommodations

Jefferson Lab maintains an on-site residence facility that will be available to conference attendees. Space, however, is limited and availability will be on a first-come, first-serve basis. The daily cost for accommodations at the Jefferson Lab residence facility is $30.

There are many local hotels only minutes from Jefferson Lab. An information package with details of local accommodations will be provided to each registered attendee.

Cost

To offset the cost of hosting the workshop, there will be a registration fee of $125, which covers the cost of the pre-workshop social affair (the night of June 24), a barbecue (the night of June 26), coffee and danish each morning, and break refreshments between sessions. The fee is payable on or before April 26, 1996. After April 26, 1996, the registration fee will increase to $150.

Registration

To register for this conference, complete the on-line registration form or contact Gloria Fleming, workshop secretary, for a registration form. Return the form to Gloria at Jefferson Lab by fax or mail. Registering will guarantee that you receive the second mailing, which will provide additional workshop details.

Please note that the registration fee is not due at the time of registration, but remember that the fee increases after April 26, 1996.